Senior Commercial Real Estate Documentation Manager
Hazelview Properties Services Inc.
Position Title: Senior Commercial Real Estate Documentation Manager
Reports To: Director, Commercial Real Estate
Location: Montreal Regional Office
ABOUT THE COMPANY
At Hazelview Properties Services Inc. we believe that apartments are more than bricks and mortar – they are an experience.
Started in 1999 with one small building in Oakville Ontario, we now manage a portfolio of over 200 multi-family residential buildings throughout Alberta, Saskatchewan, Manitoba, Ontario, Quebec and Nova Scotia. Hazelview Properties takes pride in ownership and an active hands-on approach to how we manage our communities. We are committed to fostering the long-term growth of our employees, communities and the investments we make for our clients. It’s one of the things we’ve always believed in, creating value for people and places.
At Hazelview, we know our greatest asset is our people. We go all out to build and nurture a diverse, equitable and inclusive culture where individual experiences and collective layers of difference are brought together to achieve greatness. We invest where we see potential, building for now and generations to come.
Our Vision: “We create better living and working experiences together”
Our Core Values:
• Great Place to Work
• Great Place to Live
• Integrity
• Teamwork
• Ownership Mindset
• Community Focus
ABOUT THE POSITION
The Senior Commercial Real Estate Documentation Manager provides expertise and leads the drafting of all important commercial real estate documentation for our national portfolio. The incumbent plays an instrumental role within the commercial team, as the position is key to be able to complete a leasing transaction successfully and in a timely manner. The Senior Commercial Real Estate Documentation Manager will work closely with the respective Eastern & Western Commercial Real Estate Managers (CREM) as well as the Vice President, Operations & Commercial Real Estate and perform a supporting role in the negotiation of complex commercial real estate transactions.
Key Responsibilities:
▪ Commercial Administration
▪ Draft the various commercial real estate related documents such as LOI, offer to lease, leases, lease renewal amendments, brokerage listing agreements, etc.
▪ Draft all terms and conditions of lease agreements (based on LOI or Offer to Lease).
▪ Abstract and interpret commercial lease documents (leases, amendments, etc.).
▪ Assist in complex commercial real estate transactions from start to finish.
▪ Support the Commercial team in managing all the correspondence, agreements and contracts involved in signing brokerage agreements, leasing premises, or renewing leases – including those in French.
▪ Organize, classify, archive client documentation and files.
▪ Keep track of and manage all active legal files and liaise with external legal counsel.
▪ Liaison with all internal and external parties involved in the transaction.
▪ Coordinate the overall commercial transaction process.
▪ Create important commercial real estate document templates, particularly master lease clauses template.
▪ Prepare and issue all legal correspondence with tenants.
▪ Processing the approvals of agreements and contracts in the organization as well as archiving and some general office administration.
▪ Other Administrative duties as assigned or required by the Vice President, Operations & Commercial Real Estate.
Customer Service
▪ Ensure that a superior level of co-operation, service and support is provided to all commercial tenants, thereby ensuring tenant satisfaction across the entire portfolio.
▪ Maintain good tenant-landlord relations through prompt follow up to tenant queries.
JOB REQUIREMENTS
Education & Experience:
▪ Successful completion of university or post-secondary education in Real Estate, Paralegal/Legal studies or equivalent.
▪ Minimum of 3 years of real estate training and work experience including drafting of legal documents in a commercial real estate company.
▪ Proficient in MS Office Suite (Excel, Word, Outlook).
▪ Experience with Yardi would be an asset.
▪ Experience in a customer service role would be an asset.
Qualifications:
▪ Takes pride in producing and delivering quality work.
▪ A professional demeanor with strong communication skills, both verbal and written in French and English. This includes understanding and interpreting complex commercial lease language in both French and English.
▪ Excellent customer service skills.
▪ Ability to accurately listen, understand and respond to issues appropriately.
▪ Ability to work well and collaborate within a team but act independently as well using good judgment when assessing difficult situations.
▪ High attention to detail and accuracy is critical.
▪ Exceptionally organized and detail oriented.
▪ Ability to work under pressure in order to meet deadlines.
▪ Self-motivated individual with a “can-do” and “no task is too big or too small” attitude.
▪ Superior time management skills with ability to multi-task/prioritize and work under tight timelines.
▪ A demonstrated high degree of integrity, diplomacy, discretion, and confidentiality.
▪ Both written and verbal communication in French and English are required as this role uniquely supports the Commercial team with technical documentation and works closely with non-French speaking stakeholders outside of Quebec. Ability to speak other languages is considered an asset.
▪ Actively championing diversity, equity and inclusion to create an environment of belonging.
Hazelview Property Services Inc. is an inclusive and equal opportunity employer. If you require an accommodation to participate in any aspect of the recruitment process or to perform essential job functions, please let us know. We will work with you to accommodate your needs and in accordance with all applicable legislation. Information related to accommodation requirements will be addressed confidentially.
Our vision for sustainability is to foster happy, healthy, thriving communities where we operate. We recognize that it is the responsibility of Hazelview to create an inclusive environment that respects the dignity and diversity of all team members. To learn more, please visit the following link.
To apply, please communicate your interest to Daniel Serrano Campos, Corporate HR & TA Specialist at the following e-mail address: dscampos@hazelview.com.
Please inform him that you have seen the vacancy on the CREW M website.
